5 Reasons You Should Always Print with PDFs


While there are numerous file formats, each with its own needs, PDFs continue to be the most common format used for printing.

PDFs are the preferred format for printers in commercial settings for a variety of reasons. One of them is they’re simple to share, contain all the information needed by printers in one file and much more.

Let’s look at the 5 benefits and reasons of PDF documents, some of the common problems users face while working on PDF documents, and ways to address these problems.

Benefits of using PDF Files

1. PDFs Use a Format that is Compatible with PDFs

Even if you’ve got the right software to open a file doesn’t mean the printer you’re sending it to is able to do.

PDF format is the preferred file format that printers use because they are simple to share and maintain all of their properties, regardless of the software used to open or download the file. Making your art file available as a PDF will allow anyone to access your document, whether using Adobe Acrobat Reader or via an internet browser. It also assures that your file is properly formatted to print no matter which software you created your artwork in.

2. PDF’s are Portable

PDF is the abbreviation in the form of Portable Document File. This is the ideal name for these files since they contain a wealth of data into one file. This makes it easy to transfer from one location to another without having to worry about compatibility with software as stated previously.

The name itself suggests that PDF’s aim is to facilitate the portability of your design. Portable refers to the capability for the PDF file to store all design assets into one file, which includes the source images or hyperlinks and also preserving the fonts and their positions.

Other file formats are dependent on the file system of computers that they were designed to connect these design elements. For instance, if you provide someone with the Adobe InDesign INDB file, without packaging it with any images or fonts could be lost when the printer you are sending it to doesn’t have access to these elements. Your computer can get links to images as well as fonts and other data, but the printer’s computer doesn’t so it’s crucial to convert everything you need into a PDF file prior to printing.

3. PDFs are the perfect size for your documents

Other file formats can be quite large and could cause problems when sharing them with printers for example, native files like Adobe InDesign’s INDB or Adobe Photoshop’s PSD formats. These are native files since they were designed by a particular program and have features or layers available only within that particular program. Native files are larger than PDFs as they contain information that is only available in the program in which they were created was for can use.

For instance For instance, for instance, a Photoshop PSD file has information for each layer of an image. These layers are utilized by Photoshop to allow the designer to modify the appearance of filters and assets within an image which allows them to alter and move the image’s elements without disrupting the other. Certain PSD files may include hundreds of layers and modifiers, which can expand the size of the file by adding information that are not required for printing the image.

Since artwork files have to be uploaded via an internet connection to your printer The smaller the file size the quicker it will be transferred, and that’s why PDFs are so useful.

The size of PDFs is significantly smaller. It is an uncompressed version of your design, which makes it perfect to share without losing any quality or design elements.

4. PDFs are Editable

Designers and publishers can transfer native files between themselves using native files is advantageous to designers as they can make modifications to particular elements of the design. This kind of flexibility is not necessary when working with a commercial printer , unless you’re using services from them. designing services.

PDFs, on the other hand, remain the same for every computer the file is opened on, which stops any person from making unintentional changes. For printers, some elements may be altered inside the PDF. These changes do not alter the overall layout of the project, but rather they can be implemented, if needed to ensure that the design is more easily adjusted to the settings of the printer. This could include adding margins, bleeds or bleeds to your design or changing your design to CMYK from a different color model that might have been used in the creation of the layout.

5. PDFs Keep Quality

If your artwork appears sharp and clear on your monitor, it doesn’t mean it will print in that manner. Sometimes, for instance, images might appear good on your monitor, however they may print blurry when printed with an incorrect artwork file or low resolution.

When creating your art space or inserting photos, Dots Per Inch (DPI) setting that is more than 300 pixels is recommended to ensure the quality and clarity.

PDF files suitable for printing are highly recommended since PDF files are able to keep high-quality artwork and keeping the file size to a minimum which makes it the best print-ready format.

Common PDF Issues and Solutions to fix them

While they are among the more secure and preferred file formats for printing, there’s some common errors that designers encounter when preparing the files for printing. We’ve compiled the most frequently encountered issues, along with solutions to address the issues:

1. Missing Bleed

Bleed is a crucial element in the printing process. The 1/8″ border you put in and extends across every side of the document, which is where your design must be spread out. Without bleed, a fine white line could appear along the edges of the final product. Make sure you export the PDF with bleeding in the process of preparing it for sending directly to the printer.

2. PDF Dimensions are Not Correct

Always ensure that the size of the PDF file is in line with the specifications of the item you’re trying to print as well as the bleed that comes with it. For instance, if you’re creating 8.5″ x 11″ flyers, then your PDF file size must measure 8.75″ x 11.25″.

3. Color Problems

Printers utilize to use the CMYK Color Model and even though the printer can convert documents sent in RGB and notifying you about the changes with you proofs, the color could alter slight. Therefore, ensure that you’re creating and exporting pdf files using CMYK to ensure that the colors are in line with your design specifications and to prevent you from in the event of having to change your PDF file when the colors do not meet your specifications.

4. Low Image Resolution

If the images in your files have low resolutions the images may be blurred or pixelated. To prevent this you should ensure to ensure that your images are at least 300dpi and you don’t increase the size of your images by greater than 20 percent.

5. Missing Fonts

The fonts you haven’t got can be hard to locate and could cause the entire print getting printed in a wrong way. Check that all fonts are included in your document and it’s recommended to email your printer all the fonts you use in your design as well.

Why you should always send PDFs to Printers

When working using commercial printers typically it is necessary to exchange digital files is necessary. The files you provide to your printer are the original files that will be used to print your project. PDF files are easier to print without taking the effort and time to export files and lets the user quickly upload their documents.

PDF files are the ideal format for sending since it offers the ideal combination of size, portability, editing, compatibility and quality. There are numerous tools like Soda PDF available in the market to convert or edit your pdf file.

For more details and advice regarding setting up your art to print Click the link below to go to the art file preparation and document set-up page.


Ethan More
Hello , I am college Student and part time blogger . I think blogging and social media is good away to take Knowledge